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1. Reviewed and dispersed mail.
2. Reviewed and signed Warrant #13 ($62,848.33)
3. Request for signature on Central Maine Power pole paper work.
4. Received the Kennebec Country tax bill for 2016 - $67,634.47, due before September 1st.
5. The $10,897.48 balance in the 2015 paving account has been carried over to the 2016 paving account. This is money received from the State of Maine DOT. This year the paving will be performed on a portion the Bean Road (grinding and paving).

No minutes available.

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD JUNE 22, 2016

At 6:20 Regular members Waine Whittier, Creston Gaither and Ed Lawless met with Nathan James on his Kimball Pond site shown on tax map 3 as lot 40- K, to consider his proposal to add a 6 foot loft on the main portion of the existing camp and to place fill in the existing driveway, which is low and wet; and to place fill in a low wet area between the camp and the pond, and to remove 3 trees which he feels constitute a safety hazard.

At 7:00 PM the said Board members arrived at the Town House and were joined by Nathan for the Board’s regular meeting, with regular member Alan Williams also present.

Minutes of the May 25 meeting were read and accepted.

Creston said he is still working on locating the minutes for August 24, 2011 (see May minutes).

The Board discussed Mr. James’ proposal as outlined above. Section 15.P. of the Shoreland Zoning Ordinance (SZO) was reviewed. It was agreed that the three trees can be removed without a permit. Alan has visited the site separately and all present agreed that the trees are a hazard.

Table 1 and Section 15.H.(6). Of the SZO were reviewed. Item 20 in Table 1 indicates that filling of less than 10 cy is allowed without a permit. It thus appears that the driveway and lawn area can be filled. It was recommended that crushed stone be used.

As to the loft proposal, it appears that the footprint of the existing structure will remain unchanged, and that it lies about 28 feet from high water mark;

based on Nathan’s verbal representations and the Board’s observations on site, and assuming a favorable subsequent review of the pertinent FEMA flood map, which Creston agreed to examine, the Board concluded that this project:

1. Will maintain safe and healthful conditions;
2. Will not result in water pollution, erosion, or sedimentation to surface waters;
3. Will adequately provide for the disposal of all wastewater;
4. Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;
5. Will conserve shore cover and visual, as well as actual, points of access to inland waters;
6. Will protect archaeological and historic resources as designated in the comprehensive plan;
7. Will avoid problems associated with floodplain development and use; and
8. Is in conformance with the provisions of Section 15, Land Use Standards.

The Board then voted 4 – 0 to authorize Creston to issue the usual permit letter for this proposal, subject to these CONDITIONS:

1. The driveway will be rebuilt in such fashion as to divert runoff to its sides.
2. Stone will be placed beneath the new drip edges because the height of the roof will be higher.
3. Nathan will obtain the necessary Building Permit from Code Enforcement Officer John Archard.

Disparities in setback requirements between the Building Ordinance and the SZO and the Subdivision Ordinance were discussed. Creston’s interpretation is that the Subdivision Ordinance setback requirements would only apply to a subdivider building in a proposed subdivision but agreed that this could be argued otherwise and that it should be clarified.

Alan felt that this issue should not be left until March and that 15 feet from a right-of-way line or 40 feet from a travelled way as in the SZO should be instituted in all the ordinances. Alan will bring language for this proposed change to the next meeting.

The meeting adjourned at 7:45 PM.

Creston Gaither, secretary

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Reviewed and signed Warrant # 12 ($156,233.68)
4. Alan Trask requested a letter to be sent to the United States Postal Service stating that the property taxes on the Post Office building have been paid in full. The postal service leases the building from Mr. Trask.
5. Discussed Fire Engine #82 pump issue: Chief Church informed the selectmen that Engine 82 did not pass the 2016 pump test. The engine needs a seal replaced on the dry side of the pump along with other parts on the wet side. Chief Church is waiting for an estimate from Reliance for the repair of the pump.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting
3. Another request for reviewing the valuation of a resident’s property. The increase in valuation was due to the 2016 tree growth rates.
4. Discussion with Lidie Robbins of 30 Mile River Watershed about the Parker Pond Boat Launch. The pavement has been gradually breaking away over time. There is now a plan to put in riprap and stone to improve the area. The town will supply the materials and the YCC will provide the labor for the project.
5. Mike Rogers of Maine Revenue Service did a sales ratio analysis of recent sales. This is done annually to determine the Certified Ration for the town. Since our last town wide reassessment, we have been able to remain at 100% when doing the Tax Commitment. The town will receive his results at a later date.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Reviewed and signed Warrant #11 ($11,938.50)
4. Discussed tax bill with a town resident. There was a question on the assessed value, in regards to the Tree Growth law. The property in question has shore frontage and some acreage in Tree Growth. Dodi will contact assessing agent John Sexton to review the situation. Resident was g i v e n a b a t e m e n t applications.
5. The Vienna Fire Department has received two grants from Maine Municipal Association totaling $2138.00. The money will be used for Self Contained Breathing Apparatus.
6. Mark Holmes from the fire department contacted John from the MMA about chimney cleaning. At this time the town is not covered for Chimney cleaning under the Workers Compensation policy. Selectmen will contact Kyes Insurance, who provides the town insurance, about coverage
7. Vienna Fire Department, Inc has bought gear bags for the fire fighters.
8. Selectmen reviewed and signed the Bank Reconciliation report. 9. Looked through plumbing permits from 1987 to 1989 looking for a septic plan. The plan in question is not on file.

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD MAY 25, 2016

The meeting convened at 7:00 PM at the Town House. Regular members present were Waine Whittier, Creston Gaither and Ed Lawless.

Minutes of the April 27 meeting were read and accepted.

It was noted that the April 27 minutes exclude Findings of Fact for the Burtt application and that the Board, pressed for time as daylight faded, had not gone through them on the Burtt site that night. The Board therefore went through the usual Findings of Fact as per the Shoreland Zoning Ordinance, and retroactively confirmed that the Burtt application of April 27, 2016:

(1)    Will maintain safe and healthful conditions;

(2)    Will not result in water pollution, erosion, or sedimentation to surface waters;

(3)    Will adequately provide for the disposal of all wastewater;

(4)    Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;

(5)    Will conserve shore cover and visual, as well as actual, points of access to inland waters;

(6)    Will protect archaeological and historic resources as designated in the comprehensive plan;

(7)    Will avoid problems associated with floodplain development and use; and

(8)    Is in conformance with the provisions of Section 15, Land Use Standards.

Creston briefly outlined the gap in the records of the Board’s minutes on the Town website concerning late summer 2011.  He will try to locate the missing minutes and have them posted on the website.

Minutes of the September 21, 2011 meeting, which were evidently never formally accepted by the Board, were read and accepted as a matter of form.

Alan Williams has raised concerns about the disparity in setback requirements between the new Building Ordinance and the Subdivision Ordinance. These were briefly discussed and it was agreed to table the matter until the March Town Meeting approaches more closely.

State grants regarding broadband service were briefly discussed.

The meeting adjourned at 7:45 PM.

                                                          
                                                            Creston Gaither, secretary                                                                   

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Discussed Sand and gravel issue from this last winter/spring with property owner. The party has been given a 30 day extension due to family issues.
4. Selectmen Committed Taxes for 2016, the mil rate will be .01845. 5.
5. Kennebec County Taxes are $67,635 for 2016. Revenue sharing went up $2500.00 from last year.
6. The new Homestead Exemption is $15,000 (up from the previous $10,000). This year we added 24 homeowners to the list. In total we have a value of $3,352,900 of homestead exemptions. The Town will receive a reimbursement based on a value of $1,676,450.
7. The Vienna portion of the proposed RSU #9 budget is up by $13,000. The town currently has 56 students attending RSU 9.
8. Selectmen discussed the damage done to the Kimball Pond Road. It was reported that someone loaded an Excavator onto a load bed and caused damage to the pavement. The selectmen will contact the person who is believed to have been responsible for the damage.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Reviewed and signed Warrant #10 ($12,464.36)
4. Graffiti found on the Davis road has been removed. Driveway sealer was applied to cover up the graffiti which was done with spray paint. The Police have been notified and an investigating is ongoing.
5. The road side mowing is going out to bid. All bids will be opened on Tuesday, July 26th. The selectmen reserve the right to refuse any and all bids.
6. Faxed property cards to realtors.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Discussed the possibility of committing the taxes on May 24th. John Sexton and Dodi are continuing to work on all the property changes for 2016.
4. Discussed the proposed Fire Department addition and possible time line for it for it to be presented to the residents of Vienna. The possibilities are either wait till the next town meeting (March) or have a special town meeting to take the money out of surplus. The selectmen voted unanimously that this should be presented at the annual town meeting in March.
5. The USDA, who holds the note for the Fire Truck, has informed the town that we are not required to have a reserve account in the amount of one payment ($14,141) as we had previously been told.
6. The recent bulky pick up day is complete. Several items were not picked up as they are not on the list of authorized items for pickup. Items that are not picked up on bulky pick up day: motor oil, construction debris (doors, plywood, windows, used lumber, drywall, etc.), paint that is not dried or has not had sand/cat litter applied. No more than three tires per household (tires can not be on rims).
7. Reviewed property cards with changes.