| Board/Attendees | Date | Minutes |
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| Selectmen's Meeting - December 03, 2019 Present:Dodi Thompson, Jeff Rackliff, Chris Smith, Felicia Audet |
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| Selectmen's Meeting - November 26, 2019 Present:Dodi Thompson, Jeff Rackliff, Chris Smith, Felicia Audet, Lenny Meader, Coleen Meader |
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| Planning Board Meeting - October 23, 2019 Present:Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, Tim Bickford. Mark Rains | MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD OCTOBER 23, 2019 The meeting convened at the Town House at 7:00 PM. Regular members present were Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford. Mark Rains was also present. Creston had invited the Ordinance Review Committee to this meeting but they did not attend. Mark inquired as to steps necessary to construct solar electric panels in his meadow. He was advised of Shoreland Zoning Ordinance setback and permitting requirements. He said the prospective site might also lie within the floodplain. The Board said it would have to review the Floodplain Management Ordinance in order to say what the administrative requirements would be. No formal action was taken. It was suggested that the Board combine its November and December meetings into one meeting on December 11 and make this a public hearing on a proposed setback ordinance. Creston will advertise this as such. Waine will draft a first draft of said ordinance. Creston will bring Paul Fontaine’s SZO permit to the next meeting. The meeting adjourned at 7:40 PM.
Creston Gaither, secretary |
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| Planning Board Meeting - September 25, 2019 Present:Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford. |
MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD SEPTEMBER 25, 2019 The meeting convened at the Town House at 7:00 PM. Regular members present were Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford. Alan was elected Acting Chairman in Waine Whittier’s absence. Minutes of the August 28 meeting were read and accepted. Larry Bacon’s email of Sept. 22 was read aloud and discussed. The Board then voted 4 – 0 that the propane tank enclosures he describes should be considered a “structure” as defined by the Shoreland Zoning Ordinance and would thus require both a SZO and a Notification of Construction permit. Creston will advise Mr. Bacon of this. Ed reported on the Broadband Committee. Consolidated and Spectrum have offered to present options but as yet have not done so. 6 Towns are on the Committee but some of them seem to have diverse concerns. A consultant is to give a report in a few months providing specifics on services and cost. Advantages of satellite service over fiber to the home were discussed. Ed suggested that Vienna and Mt. Vernon consider forming a small co-op to do broadband on their own. The meeting adjourned at 7:30 PM.
Creston Gaither, secretary |
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| Planning Board Meeting - August 28, 2019 Present:Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless. Paul Fontaine, Lew Emery | MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD AUGUST 28, 2019 The meeting convened at the Town House at 7:00 PM. Regular members present were Waine Whittier, Alan Williams, Creston Gaither, and Ed Lawless. Minutes of the July 24 meeting were read and accepted. Also present were Paul Fontaine and, briefly, Lew Emery. Paul Fontaine appeared regarding his Flying Pond property depicted on tax map 11 as lot V-19-21. He would like to build a 4’ x 25’ staircase there between the road and the pond. The Board visited the site on June 26 and thus felt that no new site visit was necessary. Paul presented a sketch of the proposal and the Board briefly reviewed Section 15.B.(6) of the Shoreland Zoning Ordinance (SZO) and found that the staircase would be permissible if limited to 4 feet in width. Based on its on-site observations and Paul’s sketch and verbal representations, and a subsequent examination of the pertinent flood hazard map, the Board determined that the project as outlined above:
The Board then voted 4 – 0 to authorize Creston to issue the usual SZO permit by letter for this work. The Zweigbaum situation was discussed (see July minutes). It has been reported that a recreational vehicle (RV) is in place on the gravel pad. Should it become clear at some point that the RV has been in place for more than 120 days it was agreed that the Code Enforcement Officer should be notified as per SZO requirements. Alan suggested that the Board present an ordinance to the Town to create uniform setback requirements throughout the Town so that we don’t have different requirements in the shoreland zone and in subdivisions and elsewhere. Creston will email the Ordinance Review Committee and invite them to the Board’s September meeting to discuss this informally. Waine will miss the next meeting. The meeting adjourned at 7:35 PM.
Creston Gaither, secretary |
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| Planning Board Meeting - July 24, 2019 Present:Regular members present were Waine Whittier, Creston Gaither, Tim Bickford, and Ed Lawless. Also present were Bill Zweigbaum and Darlene Virgin. |
MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD JULY 24, 2019 The meeting convened at the Town House at 7:00 PM. Regular members present were Waine Whittier, Creston Gaither, Tim Bickford, and Ed Lawless. Minutes of the June 26 meeting were read and accepted. Also present were Bill Zweigbaum and Darlene Virgin. Bill says that auto-dial links on the Town website are incorrect, and that the link to LPI John Archard goes to someone else. Creston will notify webmaster Jim Anderberg of this. Bill would like to put a shed on the gravel pad on his lot depicted on tax map 3 as lot 45-K, for which the Board issued a permit in October. He says the pad is in and that no plumbing is involved, but he does expect the shed to have electrical service. Pond setback will be greater than 100 feet. He was advised of the Shoreland Zoning Ordinance (SZO) road setback requirements. It was agreed to waive the usual site visit as the Board was at the site in the Fall and at other times in the past. Bill does not believe he can meet the SZO setback requirements within his lot as currently configured, as the road has no precisely defined right-of-way limits. He was advised that the Board thus cannot issue a permit, but possibly could if more gravel is added to the existing pad. He was advised to return with a sketch showing the proposal with the required setback lines shown. He said he may have Bob Bassett act as his agent in this matter in order to expedite things. He was advised that the Board would require him to provide written authorization for this. The meeting adjourned at 7:45 PM. Creston Gaither, secretary |
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| Planning Board Meeting - June 26, 2019 Present:Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford | MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD JUNE 26, 2019 At 6:10 PM regular members, Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford met with Jon Vigneult at his property on Vienna Shores Road depicted on tax map 10 as Lot 7-W to discuss his proposal to build a 24’ x 28’ camp on the lot. The lot has essentially been cleared, and slopes somewhat. Jon says CEO Gary Fuller told him no permit was necessary for the clearing as it’s not a timber harvest. 1 or 2 more trees would need to come down for the proposed construction. Jon provided architect’s drawings and a site sketch. He has SSWD permit # 2019 – 1. He will also need a 2-foot retaining wall in front of the proposed septic system chambers (as per his SSWD permit). At 6:30 said Board members met with Paul Fontaine on his site shown on tax map 11 as lots V-19 – 21. He would like to put a 12’ x 16’ platform with a kayak rack on the slope between the road and Flying Pond. His cottage is on the westerly side of the road; the proposed platform site appears to be less than 100 feet from the pond. The Board’s regular meeting convened at the Town House at 7:00 PM with the aforesaid members present along with Paul Fontaine. The permit approved for Jim & Kathy Meader (see May 22 minutes) was further discussed. Waine wondered why the 100’ setback requirement was not further discussed by the Board in May. Sect. 12.C.4 of the Shoreland Zoning Ordinance was reviewed and it was agreed that the phrase “greatest extent practicable” was the Board’s basis for issuing the permit. It was agreed that this should have been spelled out in both the minutes and the permit. Minutes of the May 22 meeting were otherwise read and accepted. Paul Fontaine’s aforesaid proposal to build a platform was reviewed. The 100-foot setback requirement was read out loud. It was noted that applicants getting the SZO from the Town website have been getting the 2009 ordinance. Creston will look into this. The rule describing permissible retaining walls at least 25 feet from the water was reviewed. Paul was advised that no deck or platform would be permissible this close to the lake. But with a showing that there is some erosion in the area (as described in the SZO) a retaining wall and backfilled area behind it might be permissible. He was given copies of the most recent SZO pages 11 – 13. Rules for a temporary dock as an alternative were reviewed briefly. Jon Vigneault and Erika Ouellette-Vigneault appeared. The Board reviewed their proposal as outlined above. Bill Webster is their builder. Zach Blaisdell will do the concrete. Creston will check the pertinent flood hazard map. All concurred that the cutting observed on the lot would be necessary for the proposed construction. Based on Jon’s on-site verbal representations and its site visit, and an examination of the pertinent flood hazard map, the Board determined that the project as outlined above:
The Board then voted 5 – 0 to authorize Creston to issue a SZO permit for this work in the usual form of a letter, subject to the usual provisions for best management practices, erosion control, etc. The meeting adjourned at 8:00 PM. Creston Gaither, secretary |
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| Planning Board Meeting - May 22, 2019 Present:Alan Williams, Creston Gaither, Ed Lawless, Tim Bickford, Jim and Kathy Meader | MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD MAY 22, 2019
At 6:30 PM regular members, Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford met with Jim and Kathy Meader on their Flying Pond property, depicted on, depicted on 2019 tax map 10 as lot 104, to consider their proposal to remove the existing camp which is about 15 feet from the water and replace it with a 1000 sf cabin with a setback of about 25 feet from the pond at high water mark. The Board has visited the site in the past and found that the site is fairly level and well-vegetated and that soil erosion is unlikely to be a problem. However, FEMA’s most recent flood map indicates that the site lies within flood hazard zone AE, which has a published Base Flood Elevation (BFE) of 348 (NAVD 88). Jim & Kathy believe that they have documentation showing that this is not an issue.The Board understands that a septic system suitable for 4 bedrooms is already in place, and that the new structure is to be placed on a concrete slab. The aforesaid regular members convened the Board’s regular meeting at 7:00 at the Town House, electing Alan Acting Chairman in Waine Whittier’s absence. The Board continued its discussion of the Meaders’ proposal and was joined by Jim Meader. The Board reviewed Shoreland Zoning Ordinance requirements pertaining to the expansion of non-conforming uses, and discussed the proposal further. The Board agreed that the floodplain issue could be resolved by the imposition of a condition requiring the slab to be elevated at least one foot above the aforesaid BFE. Jim said he could not find the aforesaid floodplain documentation. He provided a written soil erosion control plan. Based on Jim’s on-site verbal representations and its site visit, and an examination of the pertinent flood hazard map, and in view of the proposed condition regarding the floodplain, the Board determined that the project as outlined above:
The Board then voted 4 – 0 to authorize Creston to issue a SZO permit for this work in the usual form of a letter, subject to the following condition:
1). The concrete slab supporting the new structure is to be elevated at least one foot above the BFE of 348 NAVD 88. Ed updated the Board on the broadband committee he is on. Fact finding is in progress. A major concern is the disparity between a “fiber to the home” approach and the new “5G method,” which requires a tower every 1 or 2 thousand feet. Ed and Jim Anderberg are the Vienna representatives to the committee. Details of the possibilities were discussed informally and in general terms. The meeting adjourned at 7:40 PM. Creston Gaither, secretary |
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| Planning Board Meeting - April 24, 2019 Present:Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, Tim Bickford | MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD APRIL 24, 2019 At 6:00 PM regular members Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford met with builder Eric Kinney at Becky Davis’s Kimball Pond property, depicted on 2019 tax map 3 as lot 8-K, to discuss a proposed addition on the south side of the cabin on the parcel; he was advised that the addition would not be permissible as the cabin’s existing footprint lies in part less than 25 feet from high water mark. Rules for expansion of non-conforming structures were briefly outlined but no formal action was taken. At 7:00 PM the regular members listed above convened the Board’s regular meeting at the Town House. Jim Meader and Dave Gifford were also present. Minutes of the March 27 meeting were read, corrected, and accepted. Dave’s Flying Pond application (see March minutes) was reviewed. His written soil erosion control plan was reviewed. The Board had visited the site in March and has received Dave’s site plan and SSWD permit. Based on its site visit and on Dave’s verbal representations and his sketch, and a subsequent examination of the pertinent flood hazard map, the Board determined that the project as outlined in March:
It was voted 5 – 0 to authorize Creston to issue the usual permit by letter for this proposal; he had prepared a draft of the permit and it was issued at this time. The meeting adjourned at 7:30 PM.
Creston Gaither, secretary |
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| Planning Board Meeting - March 27, 2019 Present:Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, Tim Bickford, David Gifford | MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD MARCH 27, 2019
On March 23 Regular members Waine Whittier, Alan Williams, Creston Gaither, Ed Lawless, and Tim Bickford met with Dave Gifford at his Flying Pond property, depicted on 2019 tax map 10 as lot 131, to discuss his application for permits required for the construction of a house on the lot.
The Board’s regular meeting convened at the Town House on March 27 at 7:00 PM. Regular members present were Waine Whittier, Creston Gaither, and Ed Lawless. Dave Gifford was also present. Minutes of the February 27 meeting were read and accepted.
The aforesaid application was reviewed. Proposed setbacks appear to be conforming. As the footprint is large, roof runoff is a concern. Dave said he would like to drain the water into downspouts and route it underground. He was advised that this may require a SSWD permit. It was agreed that the usual requirements for best practices for soil erosion should apply. Given that the existing Bradley Road has in effect been “discontinued” and now has the status of a driveway, it was agreed that only the new access road, which has been established as a legal right-of-way by written instruments of record, will count as a road from which required setbacks must be maintained. It was noted that Section 15.Q of the Shoreland Zoning Ordinance (SZO) requires a written erosion control plan to be submitted. It was agreed that this and a written plan for dealing with runoff should be submitted, hopefully before the Board’s next meeting.
It was noted that SZO Section 15.B.2 excepts antennas etc. from the 35-foot height restriction; it was agreed unanimously that the proposed chimney is one of the “similar structures” excepted from the height requirement in Sect. 15.B.2.
Tim briefly reported on a MMA training session he attended in Portland. He is unaware of anything the Vienna Planning Board is doing especially wrong.
The meeting adjourned at 8:00 PM.
Creston Gaither, secretary |
