1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting
3. Another request for reviewing the valuation of a resident’s property. The increase in valuation was due to the 2016 tree growth rates.
4. Discussion with Lidie Robbins of 30 Mile River Watershed about the Parker Pond Boat Launch. The pavement has been gradually breaking away over time. There is now a plan to put in riprap and stone to improve the area. The town will supply the materials and the YCC will provide the labor for the project.
5. Mike Rogers of Maine Revenue Service did a sales ratio analysis of recent sales. This is done annually to determine the Certified Ration for the town. Since our last town wide reassessment, we have been able to remain at 100% when doing the Tax Commitment. The town will receive his results at a later date.

1. Reviewed and dispersed mail.
2. Read and accepted minutes from the previous meeting.
3. Reviewed and signed Warrant #11 ($11,938.50)
4. Discussed tax bill with a town resident. There was a question on the assessed value, in regards to the Tree Growth law. The property in question has shore frontage and some acreage in Tree Growth. Dodi will contact assessing agent John Sexton to review the situation. Resident was g i v e n a b a t e m e n t applications.
5. The Vienna Fire Department has received two grants from Maine Municipal Association totaling $2138.00. The money will be used for Self Contained Breathing Apparatus.
6. Mark Holmes from the fire department contacted John from the MMA about chimney cleaning. At this time the town is not covered for Chimney cleaning under the Workers Compensation policy. Selectmen will contact Kyes Insurance, who provides the town insurance, about coverage
7. Vienna Fire Department, Inc has bought gear bags for the fire fighters.
8. Selectmen reviewed and signed the Bank Reconciliation report. 9. Looked through plumbing permits from 1987 to 1989 looking for a septic plan. The plan in question is not on file.

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD AUGUST 24, 2016

The meeting convened at 7:00 PM at the Town House on Town House Road. Regular Board members present were Waine Whittier, Alan Williams, and Creston Gaither. Also present were Heath and Laura Dolloff.

Town Clerk Annie Tibetts was present briefly and swore in Waine, Alan, and Creston for new 3-year terms.

The Board reviewed the permitting history of the Dolloffs’ Flying Pond lot (tax map 11 lot 13-H). Prior owner Austin Smith had built a structure under his 2007 permit but a microburst destroyed it. It had been on concrete blocks. The Dolloffs would like to build on the lot in the Spring and they presented a Building Ordinance application which they have submitted to Code Enforcement Officer John Archard; it includes evidence that wastewater permit # 2016 – 13 is in effect for the parcel.

The Board will visit the site at 6:30 PM prior to its September 28 meeting.

The meeting adjourned at 7:30 PM.

Creston Gaither, secretary

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD SEPTEMBER 28, 2016

At 6:30 PM regular members Alan Williams, Ed Lawless, and Creston Gaither visited the Dolloff site on South Herrin Woods Road and Flying Pond, it being depicted on tax map 11 as lot 13- H. Very steep slopes were noted.

The regular meeting convened at 7:00 PM at the Town House. Alan was elected Acting Chairman in Waine Whittier’s absence.

The Board considered the Dolloffs’ proposal to build a house and a driveway on the aforesaid lot; their Building Ordinance permit application was also reviewed.

Based on its site inspection and the information provided by the applicants, and assuming a favorable subsequent review of the pertinent FEMA flood map, which Creston agreed to examine, the Board concluded that this project:

(1) Will maintain safe and healthful conditions;
(2) Will not result in water pollution, erosion, or sedimentation to surface waters;
(3) Will adequately provide for the disposal of all wastewater;
(4) Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;
(5) Will conserve shore cover and visual, as well as actual, points of access to inland waters;
(6) Will protect archaeological and historic resources as designated in the comprehensive plan;
(7) Will avoid problems associated with floodplain development and use; and
(8) Is in conformance with the provisions of Section 15, Land Use Standards.

The Board then voted 3 – 0 to authorize Creston to issue the usual permit letter for this proposal, subject to these CONDITIONS:

1). Erosion control measures such as a properly installed silt fence or erosion control mulch shall be employed in a workmanlike manner and in accordance with best management practices.
2). A stone apron must be placed beneath the new drip edges to control roof runoff.
3). Extra care shall be taken in constructing a driveway in order to prevent erosion.
4). The applicants will obtain the necessary Building Permit from Code Enforcement Officer John Archard.
 

The meeting adjourned at 7:15 PM.

Creston Gaither, secretary

MINUTES OF THE REGULAR MEETING OF THE VIENNA PLANNING BOARD HELD JUNE 22, 2016

At 6:20 Regular members Waine Whittier, Creston Gaither and Ed Lawless met with Nathan James on his Kimball Pond site shown on tax map 3 as lot 40- K, to consider his proposal to add a 6 foot loft on the main portion of the existing camp and to place fill in the existing driveway, which is low and wet; and to place fill in a low wet area between the camp and the pond, and to remove 3 trees which he feels constitute a safety hazard.

At 7:00 PM the said Board members arrived at the Town House and were joined by Nathan for the Board’s regular meeting, with regular member Alan Williams also present.

Minutes of the May 25 meeting were read and accepted.

Creston said he is still working on locating the minutes for August 24, 2011 (see May minutes).

The Board discussed Mr. James’ proposal as outlined above. Section 15.P. of the Shoreland Zoning Ordinance (SZO) was reviewed. It was agreed that the three trees can be removed without a permit. Alan has visited the site separately and all present agreed that the trees are a hazard.

Table 1 and Section 15.H.(6). Of the SZO were reviewed. Item 20 in Table 1 indicates that filling of less than 10 cy is allowed without a permit. It thus appears that the driveway and lawn area can be filled. It was recommended that crushed stone be used.

As to the loft proposal, it appears that the footprint of the existing structure will remain unchanged, and that it lies about 28 feet from high water mark;

based on Nathan’s verbal representations and the Board’s observations on site, and assuming a favorable subsequent review of the pertinent FEMA flood map, which Creston agreed to examine, the Board concluded that this project:

1. Will maintain safe and healthful conditions;
2. Will not result in water pollution, erosion, or sedimentation to surface waters;
3. Will adequately provide for the disposal of all wastewater;
4. Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat;
5. Will conserve shore cover and visual, as well as actual, points of access to inland waters;
6. Will protect archaeological and historic resources as designated in the comprehensive plan;
7. Will avoid problems associated with floodplain development and use; and
8. Is in conformance with the provisions of Section 15, Land Use Standards.

The Board then voted 4 – 0 to authorize Creston to issue the usual permit letter for this proposal, subject to these CONDITIONS:

1. The driveway will be rebuilt in such fashion as to divert runoff to its sides.
2. Stone will be placed beneath the new drip edges because the height of the roof will be higher.
3. Nathan will obtain the necessary Building Permit from Code Enforcement Officer John Archard.

Disparities in setback requirements between the Building Ordinance and the SZO and the Subdivision Ordinance were discussed. Creston’s interpretation is that the Subdivision Ordinance setback requirements would only apply to a subdivider building in a proposed subdivision but agreed that this could be argued otherwise and that it should be clarified.

Alan felt that this issue should not be left until March and that 15 feet from a right-of-way line or 40 feet from a travelled way as in the SZO should be instituted in all the ordinances. Alan will bring language for this proposed change to the next meeting.

The meeting adjourned at 7:45 PM.

Creston Gaither, secretary