Selectmen's Meeting - Minutes

Selectmen's Meetings are the 1st & 3rd Tuesday of every month at 6:30 p.m. at the Vienna Town House, Route 41, Vienna Maine. Work Sessions are the 2nd and 4th Tuesdays of each month and the 5th Tuesday as needed at the same time and place.

Contact your Selectmen:

1st Selectman: Dodi Thompson, email: ChairSelect@viennamaine.org, 207-293-2670

2nd Selectman: Chris Smith, email: Select2@viennamaine.org, 207-293-3383

3rd Selectman: Jeff Rackliff, email: Select3@viennamaine.org, 207-293-2056

Minutes - September 16, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Dan Soper, Rod Getchell

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes.
  3. Reviewed and signed Warrant #18 ($6,603.65)
  4. Reviewed the bank reconciliation report from treasurer Marti Gross.
  5. Fire Department Chief Church updated the selectmen on the maintenance of the Fire Station/Community Room and the grant process for the generator.
  6. Assisted residents with reviewing property cards and maps.
  7. Selectmen received and opened two mowing bids:

Bid 1 - C&S Roadwork: $2,500.00
Bid 2 - Don Oliver :        $1,500.00


The bid was awarded to Don Oliver of Chesterville.                                               

Minutes - September 9, 2014

Present: Chris Smith, Jeffrey Rackliff, Brian Church

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Chief Church informed the selectmen that the Fire Department will receive a grant from Kennebec Emergency Management Agency to replace the generator for the Fire Station/ Community Room.
  4. Set the date for sand bid. Requests for proposals are out. The Selectmen will open the sealed bids to provide sand for the winter roads at 7:00 pm on October 21 during the selectmen’s meeting.
  5. Selectmen reviewed the written contract for mowing the roadsides and the old town dump. Bids will be opened September 16 at 7:00 PM.

Minutes - September 2, 2014

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Brian Church, Cathy Horner, Gail Seamon, Wayne Whittier

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes.
  3. Reviewed and signed Warrant #17 ($81,434.29).
  4. Reviewed shoveling arrangement for the walkways at the Town House, Community Room and Fire Station. Troy Bean was hired for the same price as last year.
  5. Long discussion with property owner about an ongoing ownership issue concerning three properties.

Minutes - August 26, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Read and accepted minutes.
  2. Reviewed and dispersed mail.
  3. Reviewed the list of foreclosed properties. The town will be putting certain properties out to bid in October- all properties are land only. The list will be posted on the Town of Vienna's web site and the October/November newsletter.

Minutes - August 19, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Jon Pottle, Andy Hamilton

  1. Reviewed and dispersed mail
  2. Read and accepted minutes.
  3. Reviewed and signed Warrant #16 ($9,613.24)
  4. Andy Hamilton asked the selectmen if he and Jon Pottle would be able to speak at the special town meeting. The selectmen informed them that it would need to be approved by 2/3 of the residents attending the meeting. (Hamilton and Pottle are lawyers for the cell tower companies (Global Tower Assets, LLC and Northeast Wireless Networks, LLC). Atty. Hamilton then gave an overview of their appeal to the selectmen. Selectmen then temporarily adjourned for the special town meeting at 7:00 PM.
  5. Around 8:15 selectmen resumed their regular meeting. Report on the meeting:

Article 1- Stephen Hayes acted as moderator.

Article 2 -to adopt the Board of Appeals Ordinance - passed.

Articles 3 -concerning changes to tower setbacks - failed.

Article 4 – deleting a passage from the cell tower ordinance - passed

Article 5 –to modify language concerning appeals - failed

(Articles 3 -5 were to change wording in the Cell Tower Ordinance)

Article 6 – to transfer $10,000 from surplus to the legal account- passed

   6. Health Officer Dan Onion conducted water quality tests for the swimming area at the boat landing on Flying Pond. The test came back at 12 parts ecoli per 100ml. Anything under 235 parts per 100 mil is acceptable.

   7. Mowing bids will be open September 16 at 7p.m. at the Town House.
   8. The town received a refund check for $127.00. The Maine Municipal Association Workers Comp Insurance refunded the town for not having any claims in the last year.

Minutes - August 12, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff and Annie Tibbetts

  1. Reviewed and dispersed mail
  2. Read and accepted minutes
  3. Reviewed the Roadside Mowing contract. Requests for proposals will be sent to several local contractors. All bids will be opened at 7:00 pm on September 16, 2014 at the Vienna Town House.
  4. Prepared and signed Warrant for Special Town Meeting to be held on August 19, 2014. It will be posted at the Post Office, Town House and on the Town Website.
  5. Gathered and prepared paper work for the town auditor.

Minutes - August 5, 2014

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Dan McBride, Marti Gross, Dan Onion, Lidie Robbins.

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes
  3. Reviewed and signed Warrant #15 ($194,375.98)
  4. Mr. McBride expressed his concern over the condition of the Klir Beck Road. McBride stated that Klir Beck Road is the only Road in town that has not been graded. The selectmen explained how the grader had broken down but is now fixed. The selectmen will contact the company responsible for grading to see when it is scheduled.
  5. The Maine Revenue review (sales ration analysis) was completed and returned to the town. The town went up 1% - we are now at 92% assessment of the properties in town. This puts us at a compliance level to be at 100%, thus taxpayers will continue to receive 100% of their exemptions – Homestead, Veterans, Blind, etc.
  6. Discussed the up coming special town meeting. The special town meeting will be in regard to the cell tower ordinance and officially establishing a Board of Appeals. Selectmen will also have an article asking to transfer $10,000 from surplus to the legal account in case it is needed during the pending appeal from the Cell Tower Company.
  7. Dan Onion and Lidie Robbins discussed the recent ditching of town roads. Due to the large amounts of rain some ditches have begun to wash out. The ditches were not seeded and hayed immediately upon completion. The ditching has since been seeded and hayed. Onion and Robbins provided the town with photos of the erosion and information on erosion control. This issue has been brought to the attention of Dan Goucher, Road Commissioner.

Minutes - July 22, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes.
  3. Discussed the proposed article for an upcoming special town meeting to create a Board of Appeals Ordinance. The Planning Board will propose articles to amend the current Cell Tower Ordinance (Wireless Telecommunications Facilities Siting Ordinance).
  4. Stephen Hopkins is working on the Town of Vienna 2013 Town Audit.
  5. Reviewed property cards of two foreclosed properties that will go up for sale by the town in the fall.
  6. Discussed the conditions of the town roads. Grading of the roads has been placed on the scheduled.
  7. The off road winter plowing contract will be put out to bid soon if the current contractor does not want the optional year.
  8. Selectmen signed the 2014-2015 D.O.T assistance paperwork. The amount received will be less than the previous few years. (2012- $26,000, 2013-$25999). In 2014 it will be $24,108. The money given by the D.O.T goes to the Paving account, per vote at town meeting.

Minutes - July 15, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Mary Hastings, Mike Rogers

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes as revised
  3. Reviewed and signed Warrant #14 ($10,156.74)
  4. Reviewed the town insurance binders for 2014-2015. Dick Scott of Kyes Insurance met with Dodi earlier in the day. The total insurance premium dropped by 10% from the 2013-2014 Fiscal year.
  5. The selectmen discussed and agreed to keep the Varney Road posted for the foreseeable future.
  6. The Bank Reconciliation report was reviewed.
  7. Mike Rogers from Maine Revenue Services reviewed property transfers from April 1, 2013 through April 1, 2014 for the sales analysis report. This will determine our valuation percentage rate for 2015 taxes.

Minutes - July 8, 2014

No minutes are available for the July 8th meeting

Minutes - July 1, 2014

Present: Dodi Thompson, Jeff Rackliff, John Archard, Marti Gross, Luke Olson, Dan McBride, Seth Landry, Laura Reville.

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed warrant #13 ($ 12,286.42)
  4. Reviewed the address updates with E911 addressing officer Laura Reville. Discussed the large number of residents that are not complying with numbering their homes. All building are to have the address number placed as to be visible from the road in both directions. Correctly posted numbers could save precious minutes when emergency vehicles are responding to a call. The Selectmen and Laura discussed sending out an encouragement letter to all. It was noted that this is included in every town report. The E911 Addressing officer suggested sending out fines to those who are not in compliance. The Selectmen board will review this at a later date.
  5. Dan McBride of the Vienna Pond Association had questions regarding the grading schedule for the Klir Beck Road. He mentioned to need for sweeping the excess sand.
  6. Mr. McBride discussed his concerns with the Town’s recycling program. He expressed that he did not see many recycling containers out on his drive to the town house and wanted to know if it would be better for the town to possibly go to single stream recycling. The Selectmen will look into this possiblility again with the Merry Dumpsters.
  7. John Archard, Code Enforcement Officer, informed the selectmen that clean up has begun on a “junk situation” in town.
  8. Discussed and acted on a tax bill adjustment .
  9. Reviewed Bank Reconciliation Report.

Minutes - June 24, 2014

Present : Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes.
  3. The town received the Kennebec County tax bill. $64,627.32 is due for the 2014-2015 fiscal year by September 2, 2014. $5234.00 is due before December 31, 2014 to cover their fiscal year change.
  4. Adjourned

Minutes - June 17, 2014

Present: Dodi Thompson, Jeff Rackliff, Marti Gross, Brian Church, Annie Tibbetts

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes.
  3. Reviewed and signed warrant #12 ( $116,687.50)
  4. Chief Church reported that 70% of his budget has been spent. Almost $5000.00 of this was in pump test, state inspection and repairs made to Engine 80 and 81. Chief Church went on to say that it has been 6 years since the Fire Department increased its budget and sees it needing to be increased this next year. At this time it looks as if $5000.00 will need to be added to the Fire Department budget for the upcoming year. The Selectmen and Fire Chief will review this when the budget season begins. The Vienna Fire Department has a larger number of members and the department is conducting more training then in previous years. The forestry truck is almost finished waiting on two hose adapters. The Vienna Fire Department will be cleaning chimneys this fall, sign up sheets will be placed at the Vienna Post Office and Flying Pond Variety as time gets closer.
  5. There is a need for the Community Building parking lot to be sealed and lined this summer. Their was a discussion on possibly changing the parking layout. Further discussion on the subject is needed. Also the screens on two windows need to be replaced. The screens will be ordered.

Minutes - June 10, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Stephen Langsdorf, Jim Anderberg

  1. Reviewed and dispersed mail.
  2. Assessor John Sexton has made two onsite visits with property owners. In each case the current assessment for the buildings was reviewed and reduced. Selectment will grant abatements.
  3. Executive Session: Selectmen, Board of Appeals chairman Jim Anderberg and Attorney Stephen Langsdorf of Preti-Flaherty in Augusta to discuss the fact that the Cell Tower company is appealing the Planning Board denial of their Cell Tower application. Result: It has been established that the Town of Vienna does not have a legally authorized Board of Appeals – ours was established as an appointed committee around 1985 – by law it must be established by town charter or specific ordinance. Vienna has neither.
  4. Selectmen voted to hire Attorney Langsdorf to represent the town in this matter.He will contact the CTC concerning their appeal. In the absence of a town Board Appeals, the next step is Superior Court.
  5. Selectmen signed papers regarding Auditor Stephen Hopkins. He is working on the 2013 Town Audit.

Minutes - June 3, 2014

Present : Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes.
  3. Reviewed and signed warrant #12 ( $69,154.50)
  4. Fire Chief Church updated the Selectmen on the restoration of the Forestry Truck. The new pump and polly tank are on the truck. The under carriage has been undercoated. The paint on the truck has been buffed. The Vienna Fire Department will use the forestry truck to respond to car accidents in the winter. It has four wheel drive and will be equipped with 300 gallons of water along with other equipment needed for car accidents. The restoration of the Forestry Truck has added another truck to the fleet which will help save the more expensive equipment and help extend the life of the two large firetrucks. The Forestry Truck should be ready for service by the end of June. Chief Church discussed with the Selectmen the possibility of adding a bay onto the left side of the Fire Department. The Fire Department feels this is needed in order to properly house the Forestry Truck as it will be holding water. This will prevent the water from freezing. Currently the Forestry Truck is removed from service, drained of water and stored outside the Fire Station for the winter season. Chief Church will talk with the planning board and get estimates for the construction of the third bay. The selectmen requested the department get three bids. The selectmen will review the cost at that time and discuss placing an article in the 2015 Town Meeting Warrant.
  5. The Fire Department is planning the annual Chicken BBQ for Sunday, July 27.
  6. Chief Church discussed the number and type of calls the fire department has responded to recently – locally and through Mutual Aid.
  7. The Community room is in need of replacing several of its fold up tables. The tables are used for public suppers and other community events. The Vienna Fire Department, Inc. is willing to pay half the cost of the tables. The other half will come from the Community Building account. Chief Church will research the best price for the tables. He will get back to the selectmen with the cost.
  8. The Town of Vienna has faxed and mailed the 2014 Homestead Exemption Report to the state. Our current valuation is still considered to be 100% for exemptions.
  9. The Selectmen signed an abatement for property that the Homestead Exemption was removed in error.
  10. The Selectmen discussed foreclosed properties and agreed to get a list together and to set a date for bids on the foreclosed properties for later in the year.

Minutes - May 20, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Annie Tibbetts

  1. Reviewed and discussed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant #10.
  4. Discussed Abatement request from a town resident. Applications were mailed.
  5. Selectmen signed a quit claim deed, town clerk notarized.
  6. Discussed tree growth with a town resident.

Minutes - May 13, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Seth Landry, Luke Olson.

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Discussed lawn mowing contracts for municipal properties and the municipal cemetery. Also discussed spring clean-ups on each property. Luke Olson has both contracts for the 2014 season.
  4. Selectmen signed the Tax Commitment for 2014 with a mil rate of .01720. The 2013 rate was .01575. A major part of the increase is the school budget. (Please read the letter in a previous newsletter to help explain the RSU 9 budget increase).The school district will be mailing an informational flyer to all towns to explain the 2014-15 budget.Vienna’s portion is $643,352 for 2014-2015 (it was $558,962 for 2013-2014). County tax is $64,627.22, while Revenue Sharing has been reduced to $21,000.Total Vienna Tax Commitment for 2014 is $1,067,428.70.
  5. Discussed posted roads. Posted signs will be pulled later this week.

Minutes - May 6, 2014

Present Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Brian Church, Dan Goucher.1. Reviewed and dispersed mail.2. Read and accepted minutes from previous meeting.3. Reviewed and signed Warrant #09.4. Reviewed Bank Reconciliation report.5. Received a check for $869.00 from Maine Municipal for after Workers Compensation. Risk Management Audit. The Audit found that the Town had over paid and had not had any claims in the previous year.6. Road Commissioner Dan Goucher:

  • Work has been completed on the following road: Davis, Bessey and Stream
  • Roads.
  • Hauled gravel and crushed stone.
  • Work was done on muddy areas and pot holes.
  • The “Road Closed” sign on the Stream Road was stolen. IF YOU SEE A “ROAD CLOSED LOCAL TRAFFIC ONLY” SIGN, PLEASE let the road commissioner or a selectman know. Signs are expensive to replace. Thanks.

7. Beavers are making their presence known on Parker pond.

Minutes - April 22, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff.

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Discussed the upcoming Bulky Pick-up scheduled for May 12.
  4. Discussed tree limbs overhanging wires on Route 41. CMP said they would take care of it, then called back and said it was over phone lines. Fairpoint was called and they agreed to take care of it. (Note: Hanging limbs are still there!)
  5. Discussed the Communications Tower which has been proposed on Bessey Road.

Minutes - April 15, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Dan Goucher, Julie Webber, Annie Tibbetts, Ernestine Emery, Brian Church.

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant #8
  4. Discussed illegal dumping on the Kimball Pond and Stream Roads.
  5. Roads discussion:
  • Stream road repaired with more crushed stone.
  • Frost coming out of the road - pot holes being repaired as they are discovered.
  • Taking a look at some bad culverts that will need to be repaired or replaced this year.
  • Ditched Stream Road and fixed some frozen culverts.
  • Parker pond beaver issue looks promising. Beaver were trapped over the winter months.
  • Have stock piled stone at the sand shed for future issues and road repairs.
  • Three pails of salt were put into one culvert on the Stream Road.

6.     Selectmen and the Sexton signed deeds for lots purchased in the municipal cemetery.

Minutes - April 8, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Creston Gaither, Donald Tibbetts

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Discussed land/property changes for 2014.
  4. Discussed availability of D.E.P grant for septic system assistance. No money available at this time due to Governor Lepage – he will not sign the release at this time.
  5. Pulled and prepared property cards for the Assessor. Dodi will do the name changes.
  6. Discussed recent repairs to the Town roads: Stream Road, Mountain Road, Jesse Ladd Road, Anderson Road, Bessey Road and Cumner Road. Stream Road has a “local traffic only” sign in place. There are issues with people mud running on certain local Roads.

Minutes - April 1, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant #7.
  4. The roads are holding up well through recent storms. Work has been done on the following roads: Mountain Road, Jesse Ladd Road, Kimball Pond Road and the Egypt Pond Road. Stone has been hauled in and leveled on the Stream Road to repair damage.
  5. Received and signed the 2014 -2015 contract with the Public Safety Law enforcement Dispatch Service.

Minutes - March 25, 2014

Present: Chris Smith, Jeff Rackliff, Brian Church

  1. Opened, reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Discussed Fire Department matters with Fire Chief.

Minutes - March 18, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting
  3. Reviewed and signed Warrant #6.
  4. Discussed tree growth law. Discussed 2014 changes, transfers, etc.
  5. Discussed the possibility of talking with Time Warner cable to see if they had any interest in coming into Vienna.
  6. Kennebec County Sheriff Department notified us that they had actually responded 91 times to Vienna during the 2013 year. (not 12 as previously reported) The error was due to a problem in their computer system.

Minutes - March 11, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous  meeting.
  3. Re-elected Dodi as Chairmen of the board of selectmen.
  4. The selectmen discussed the Town Meeting and agreed all seemed to go well.
  5. The townspeople raised and appropriated $520,524 at the 2014 town meeting.
  6. The selectmen discussed property abatements.
  7. Another discussion of the list of foreclosed properties and what the town will do with them. The selectmen agreed to try to work with the property owners one more time before putting them up for auction.

Minutes - March 3, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Brian Church

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant #5.
  4. Discussed the Town Audit.
  5. Discussed foreclosures due to unpaid taxes. Properties that have been foreclosed on may be put out to auction after a 60 day posting in the Town, the Franklin Journal, the Vienna Record and the town website.

Minutes - February 25, 2014

Present Dodi Thompson, Jeff Rackliff, Kathy and Gail Seamon

  1. Reviewed and dispersed mail.
  2. Reviewed and accepted the proposal from Creston Gaither dba York Hill Surveying to update the property maps for 2014.
  3. Assisted town resident with tax maps and property card review.

Minutes - February 18, 2014

Due to icy road conditions the meeting was cancelled.Warrant #4 was reviewed and signed independently.

Minutes - February 11, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. General discussion of the 2013 town report.

Minutes - February 4, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Lenny Meader

  1. Reviewed and dispersed Mail.
  2. Reviewed and signed Warrant #3.
  3. Read and accepted minutes from previous meeting.
  4. The selectmen received information that a Mt. Vernon resident was seen getting sand from our sand pit and that possibly someone else was taking the sand for commercial use. These allegations will be investigated. Selectmen discussed putting a game camera at the sand shed. The sand may be used by town residents to sand their own driveways - two five gallon buckets may be taken as needed.
  5. Selectmen finalized and signed the 2014 warrant. Dodi reported that the town report will be ready for the printer (Pettengill Printing in Leeds) on Friday, February 7th.

Minutes - January 28, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Laura Church

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. It was reported that the Kennebec County Sheriff’s Department responded to the town of Vienna 12 times in 2013. (Note: This number was later corrected to 91)
  4. Reviewed the 2014 budget – continued to work on the articles of the warrant for the 2014 town meeting.
  5. Brian reported that the Fire Department has received a grant to put equipment on the new forestry skid

Minutes - January 14, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Road report after yet another ice storm:
  4. The town used it entire stock of salt and has had a new trailer load delivered. The salt was purchased for the same price as when it was stock piled in the fall.
  5. The Cumner Road and Mountain Road received some extra work with ditching - snow banks were pushed back to get the water back into the ditches.
  6. Selectmen worked on the warrant for the 2014 town meeting on March 8th.

Adjourned

Minutes - January 7, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant 25 from 2013 and Warrant 1 from 2014.
  4. Reviewed the 2012 Audit. A portion will be included in the town report.
  5. Dr. Thomas Ward RSU 9 superintendent attended the meeting to discuss LD 667 and itʼs impact on local towns. Currently Vienna is at 84% of the 100% of itʼs share like other small towns in Maine. Towns and School districts will have three years to bring this up to 100% match. General Purpose aid from the state has been reduced. This covers Essential Programs and Services which are mandatory. (Please see a letter from Dr. Ward page 11 in the newsletter for a fuller explanation of LD667.)
  6. Road report: Due to the recent rain and ice storm, water is running into the road on Cumner and Mountain Roads. Chris has filled out the paperwork (with Kennebec County Emergency Management) for the Town of Vienna to apply for about $10,000.00 in damages reimbursement.

Adjourned

Minutes - December 17, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Dan Goucher

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant 24.
  4. Had report from Dan Goucher, Road Commissioner:
    He declared that overall the roads are in “good shape”.
    Culverts have been cleaned and prepped for spring run-off. The Egypt Pond culvert has been once again cleaned of beaver debris.

Due to Christmas Eve and New Yearʼs Eve falling on Tuesdays this year, there will be no selectmenʼs meeting until January 7th. Happy Holidays!


Adjourned

Minutes - December 10, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff,

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Signed acceptance letters from Stephen Hopkins in regard to the 2012 Audit for the Town of Vienna. The audit is now available.
  4. Discussed the townʼs newsletter, noting that it was one of the largest to date, which if it is mailed would take extra postage. Most people are now getting the newsletter directly to their email address or on the town website. Less than 20 are being mailed through the post office at this time.

Adjourned

Minutes - December 3, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant 23.
  4. Reviewed Treasurerʼs Bank Account statement and report.
  5. Selectmen had general discussion of the 2014 Town Meeting which will be on March 8th.
  6. Discussed the Public Hearing the Planning Board held with Global Towers on the proposed cell Tower in Vienna.
  7. Reviewed and discussed the letter from B.M.V audit.
    This is done by the State of Maine whenever a transfer of town clerk has taken place. A follow up audit will also be done.

Adjourned

Minutes - November 26, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff.

  1. Received and dispersed mail.
  2. Read and accepted minutes from last meeting.
  3. There was no new business. Selectmen had a general discussion of budget issues looking to the 2014 budget. March town meeting will be held on Saturday, March 8th

Adjourned

Minutes - November 19, 2013

Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Brian Church, Barry Emery, Ernestine Emery, Dan Goucher, Annie Tibbetts .

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes of last meeting.
  3. Reviewed and signed Warrant 22.
  4. Discussion with Road Commissioner, Dan Goucher: The culverts on the Egypt pond Road have been replaced. Bessey Road has been regraded. New road signs have been received – one “Dangerous Intersection” and two “Handicapped”. They will be installed later this week.
  5. Seven of the Vienna Fire Fighters donated their pay (July through December) back to the Department. The money will be used toward payment for the new equipment (forestry skid tank) that the department needed.
  6. A non-resident land owner has requested that the town remove a boat from her property. The boat was left on her property off Tower Road by unknown persons (she reported this to the State Police and/or Sheriffʼs Department). The selectmen will contact her representative to say that this is a private issue, not a town matter.
  7. The selectmen and Ernestine Emery, sexton, signed three deeds for lots sold at the Vienna Municipal Cemetery. Annie Tibbetts acted as notary.

Adjourned

Minutes - November 12, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and distributed mail.
  2. Read and accepted minutes from previous meeting as amended.
  3. Due to the upcoming Holidays the following changes will take place: The selectmen will not meet the week of Tuesday, December 24th or the week of Tuesday, December 31st.
  4. The Selectmen received a request to post information on a currently circulating Citizenʼs Petition (State) on the town website. The Selectmen agreed that this is not the intended use of the website. The individual will be told that he may place a notice in the town newsletter at the going rate.

Adjourned

Minutes - November 5, 2013

Present: Chris Smith, Dodi Thompson, Jeff Rackliff, Marti Gross

  1. Reviewed and signed Warrant 21.
  2. Reviewed and distributed mail.
  3. Read and accepted minutes from previous meeting as amended.
  4. Discussion with Dan Goucher, Road Commissioner: Bean Road will be patched and a culvert is to be replaced on the Egypt pond road. Culvert on the Davis Road will be repaired. Cold patch will be finished on the Bean road, Tower Road. Other town roads have already been finished. A portion of the Tower Road has been paved by Manzer Paving. Road Commissioner will be doing some shimming around culverts on the Davis Road.
  5. The Town will be contacting licensed trappers to remove beavers from the following areas: Egypt Pond, Town Park on Flying Pond and Parker Pond.
  6. Signed the Maine Municipal Workers Comp paper work for 2014.
  7. Completed Maine Revenue Services Sales Analysis Report.
  8. The town has received $75.00 from ATC Realty, Inc. for the Permit application for the proposed tower on the Bessey Road. The town also received a $1,000.00 check from Global Tower to be used for any expenses that may come from processing this application. The remainder of money will be returned to the Global Tower Company. A Public Hearing on this Permit application will be held at the Community room on the 20th of November. The meeting will be at 7:00 PM.

Adjourned

Minutes - October 22, 2013

Present: Chris Smith, Jeff Rackliff, Melinda Turner and Scott LaLiberte.

  1. Opened and distributed mail.
  2. Read and accepted minutes from previous meeting as amended.
  3. Signed contract with Melinda Turner and Scott LaLiberte dba Riverside Disposal Service for curbside waste pick up (November 2013–November 2014).

Adjourned

Minutes - October 15, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Marti Gross, Seth Landry, Lenny Meader, Colleen Meader, Dan Goucher and Brian Church. 

  1. Reviewed and signed Warrant #20.
  2. Opened and distributed Mail.
  3. Read and accepted minutes from previous meeting.
  4. Fire Chief Brian Church reported that the Fire Department has received the new forestry skid. Chimney cleaning has been completed for the year - 24 chimneys were cleaned.
  5. Lenny Meader, snowplow contractor raised concerns about town road being ready for the upcoming winter plowing, i.e. tree limbs and brush over hanging into the road way. The selectmen and road commissioner agreed that we still have some areas that are in need of brush cutting and this will be completed before the winter plowing begins.
  6. Dan Goucher, road commissioner reported that Davis Road has been graded and pot holes have been filled, Varney Road has been graded, Stream Road regraded and ditched.The Road Commissioner is also to have a culvert on the Bessey road replaced and complete the trimming of trees. Patching will be finished within the next couple of weeks.
  7. The Town has received permission from Game Warden Gary Allen to remove the beaver dam in order to replace the damaged culverts on the Egypt pond road. This is to be done with in the next few weeks.

Adjourned

Minutes - October 8, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and distributed mail.
  2. Read and accepted minutes from previous meeting as amended.
  3. The town will extend the contract with Riverside Disposal for one year with a 3% increase. This will continue our road side pick up and disposal. The (optional) one year contract will be signed at the November 22nd
  4. Maine Fire Equipment Co. Inc. serviced the fire extinguisher at the Community Building, Fire Department and Town House earlier in the week.
  5. Signed the certificated of Appointment for the Town Health officer: This is to be retroactive - Dan Onion was appointed for a three year term in March.
  6. Received and discussed the current county valuation of the Town of Vienna – it is valued at $67,400,000.00.

Adjourned.

Minutes - October 1, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Marti Gross, John Archard.

  1. Reviewed and signed Warrant #19.
  2. Read and accepted minutes from the previous meeting.
  3. Reviewed and distributed mail
  4. Entered into an Executive session with Code Enforcement Officer John Archard to discuss a legal issue regarding code violations on two properties in town. Executive session ended with an agreement on one property and further action to be taken on a second property.
  5. Discussed concerns on the Davis Road: Gash in one culvert caused by the grader and large pot holes at the beginning of the dirt section. Chris will discuss this with the road commissioner so he can repair the culvert and fix the pot holes.
  6. Received from Lenny Meader (D.B.A Meader Construction) his certificate of General Liability Insurance for Winter Road Plowing.
  7. Received notification from Kennebec Land Trust that a foot bridge was built on the Peter Miller woodland property.
  8. Received and discussed the 2013-2014 contract from Waste Management Disposal.

Adjourned

Minutes - September 24, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Voted unanimously to accept State of Maine General Assistance Ordinance Appendices A & B-E for 2013-2014.
  2. Reviewed and distributed mail
  3. Read and accepted Minutes from previous meeting.
  4. Dodi reported that the 2013 Tree Growth report has been completed.

Adjourned

Minutes - September 17, 2013

There are no minutes available for the September 17th meeting.

Present: Dodi Thompson, Chris Smith, Marti Gross

Warrant #18 reviewed and signed.

Minutes - September 10, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Colleen Meader, Lenny Meader, James F. Meader, Stuart Rogers, Dan Goucher, Troy Bean.

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Opened three (3) Sand Bids: Meader’s Construction - $3.99 per yard; Castonguay Sand and Gravel - $4.50 per yard; James F. Meader - $4.50 per yard. The job was awarded to Meader’s Construction - 2000 yards at $3.99 per yard.
  4. Winter salt will be $63.01 per ton - a savings of $2.00 per ton from last year. The town will need approximately 250 tons.
  5. Received two (2) Paving Bids: Pike Industries - $118,300.00; Manzer Paving - $75,000.00 The job was awarded to Manzer Paving.
  6. Snow Shoveling Town House and Community Center - extended contract with Troy Bean at the same price as last year - $1,200.00 for the season (45% Town House; 55% Fire Station/Community Building)
  7. Chief Church discussed with the Selectmen the replacement of a forestry pump on the forestry truck. Money to be taken from the Fire Department operating expense account and the FD Capital Expense Account.

Adjourned.

Minutes - September 3, 2013

Present: Chris Smith, Jeff Rackliff, Marti Gross, Dan Goucher.

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Reviewed and signed Warrant #17.
  4. Roadside mowing was awarded to Danny Oliver for $1500.00.
  5. Road Commissioner’s report: Pike Industries has not gotten back to the town about paving. Rain has washed out part of the Bean Farm Road, Bessie Road, and Allen Road. Repairs have been done on all three roads. Varney Road has also been repaired.

Adjourned.

Minutes - August 27, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church.

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Dodi has received the tree growth roster from the State. The Tree Growth Report is due back on September 27th.
  4.  Discussion with Chief Church about having the fire Department flush out clogged culverts. Chief Church agreed this would be a good idea and will have the firefighters flush culverts on Thursday nights after they coordinate with the Road Commissioner.


Adjourned.

Minutes - August 20, 2013

Present; Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Lenny Meader, Colleen Meader, Brian Church, Annie Tibbetts.

  1. Read and accepted minutes.
  2. Reviewed and signed Warrant #16.
  3. Received comments on the nice grading job on the town maintained roads this year.
  4. Brian Church, Fire Chief, wants to einsulate ceiling in the community room and reseal the parking lot. The work will be done by the firefighters and paid for out of the Community Building Capital Expense Account.
  5. Signed the Snow plowing contract extension with Lenny Meader dba Meader’s Construction.
  6. Will have Road Commissioner look at Varney road to determine what work is needed.
  7. Heavy rains over the weekend of August 10th caused damage to several of the town roads. Road Commissioner has been working on the Mountain Road, Jessie Ladd Road, Klir Beck Road, and Tower Road.
  8. Thirty Mile Watershed Group did work on the Klir Beck Road with help from the YCC.

Adjourned.

Theme by Danetsoft and Danang Probo Sayekti inspired by Maksimer