Selectmen's Meeting - Minutes

Selectmen's Meetings are the 1st & 3rd Tuesday of every month at 6:30 p.m. at the Vienna Town House, Route 41, Vienna Maine. Work Sessions are the 2nd and 4th Tuesdays of each month and the 5th Tuesday as needed at the same time and place.

Contact your Selectmen:

1st Selectman: Dodi Thompson, email: ChairSelect@viennamaine.org, 207-293-2670

2nd Selectman: Chris Smith, email: Select2@viennamaine.org, 207-293-3383

3rd Selectman: Jeff Rackliff, email: Select3@viennamaine.org, 207-293-2056

Minutes - March 11, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous  meeting.
  3. Re-elected Dodi as Chairmen of the board of selectmen.
  4. The selectmen discussed the Town Meeting and agreed all seemed to go well.
  5. The townspeople raised and appropriated $520,524 at the 2014 town meeting.
  6. The selectmen discussed property abatements.
  7. Another discussion of the list of foreclosed properties and what the town will do with them. The selectmen agreed to try to work with the property owners one more time before putting them up for auction.

Minutes - March 3, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Brian Church

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant #5.
  4. Discussed the Town Audit.
  5. Discussed foreclosures due to unpaid taxes. Properties that have been foreclosed on may be put out to auction after a 60 day posting in the Town, the Franklin Journal, the Vienna Record and the town website.

Minutes - February 25, 2014

Present Dodi Thompson, Jeff Rackliff, Kathy and Gail Seamon

  1. Reviewed and dispersed mail.
  2. Reviewed and accepted the proposal from Creston Gaither dba York Hill Surveying to update the property maps for 2014.
  3. Assisted town resident with tax maps and property card review.

Minutes - February 18, 2014

Due to icy road conditions the meeting was cancelled.Warrant #4 was reviewed and signed independently.

Minutes - February 11, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. General discussion of the 2013 town report.

Minutes - February 4, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Lenny Meader

  1. Reviewed and dispersed Mail.
  2. Reviewed and signed Warrant #3.
  3. Read and accepted minutes from previous meeting.
  4. The selectmen received information that a Mt. Vernon resident was seen getting sand from our sand pit and that possibly someone else was taking the sand for commercial use. These allegations will be investigated. Selectmen discussed putting a game camera at the sand shed. The sand may be used by town residents to sand their own driveways - two five gallon buckets may be taken as needed.
  5. Selectmen finalized and signed the 2014 warrant. Dodi reported that the town report will be ready for the printer (Pettengill Printing in Leeds) on Friday, February 7th.

Minutes - January 28, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Laura Church

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. It was reported that the Kennebec County Sheriff’s Department responded to the town of Vienna 12 times in 2013. (Note: This number was later corrected to 91)
  4. Reviewed the 2014 budget – continued to work on the articles of the warrant for the 2014 town meeting.
  5. Brian reported that the Fire Department has received a grant to put equipment on the new forestry skid

Minutes - January 14, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Road report after yet another ice storm:
  4. The town used it entire stock of salt and has had a new trailer load delivered. The salt was purchased for the same price as when it was stock piled in the fall.
  5. The Cumner Road and Mountain Road received some extra work with ditching - snow banks were pushed back to get the water back into the ditches.
  6. Selectmen worked on the warrant for the 2014 town meeting on March 8th.

Adjourned

Minutes - January 7, 2014

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant 25 from 2013 and Warrant 1 from 2014.
  4. Reviewed the 2012 Audit. A portion will be included in the town report.
  5. Dr. Thomas Ward RSU 9 superintendent attended the meeting to discuss LD 667 and itʼs impact on local towns. Currently Vienna is at 84% of the 100% of itʼs share like other small towns in Maine. Towns and School districts will have three years to bring this up to 100% match. General Purpose aid from the state has been reduced. This covers Essential Programs and Services which are mandatory. (Please see a letter from Dr. Ward page 11 in the newsletter for a fuller explanation of LD667.)
  6. Road report: Due to the recent rain and ice storm, water is running into the road on Cumner and Mountain Roads. Chris has filled out the paperwork (with Kennebec County Emergency Management) for the Town of Vienna to apply for about $10,000.00 in damages reimbursement.

Adjourned

Minutes - December 17, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Dan Goucher

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant 24.
  4. Had report from Dan Goucher, Road Commissioner:
    He declared that overall the roads are in “good shape”.
    Culverts have been cleaned and prepped for spring run-off. The Egypt Pond culvert has been once again cleaned of beaver debris.

Due to Christmas Eve and New Yearʼs Eve falling on Tuesdays this year, there will be no selectmenʼs meeting until January 7th. Happy Holidays!


Adjourned

Minutes - December 10, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff,

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Signed acceptance letters from Stephen Hopkins in regard to the 2012 Audit for the Town of Vienna. The audit is now available.
  4. Discussed the townʼs newsletter, noting that it was one of the largest to date, which if it is mailed would take extra postage. Most people are now getting the newsletter directly to their email address or on the town website. Less than 20 are being mailed through the post office at this time.

Adjourned

Minutes - December 3, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from previous meeting.
  3. Reviewed and signed Warrant 23.
  4. Reviewed Treasurerʼs Bank Account statement and report.
  5. Selectmen had general discussion of the 2014 Town Meeting which will be on March 8th.
  6. Discussed the Public Hearing the Planning Board held with Global Towers on the proposed cell Tower in Vienna.
  7. Reviewed and discussed the letter from B.M.V audit.
    This is done by the State of Maine whenever a transfer of town clerk has taken place. A follow up audit will also be done.

Adjourned

Minutes - November 26, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff.

  1. Received and dispersed mail.
  2. Read and accepted minutes from last meeting.
  3. There was no new business. Selectmen had a general discussion of budget issues looking to the 2014 budget. March town meeting will be held on Saturday, March 8th

Adjourned

Minutes - November 19, 2013

Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Brian Church, Barry Emery, Ernestine Emery, Dan Goucher, Annie Tibbetts .

  1. Reviewed and dispersed mail.
  2. Read and accepted minutes of last meeting.
  3. Reviewed and signed Warrant 22.
  4. Discussion with Road Commissioner, Dan Goucher: The culverts on the Egypt pond Road have been replaced. Bessey Road has been regraded. New road signs have been received – one “Dangerous Intersection” and two “Handicapped”. They will be installed later this week.
  5. Seven of the Vienna Fire Fighters donated their pay (July through December) back to the Department. The money will be used toward payment for the new equipment (forestry skid tank) that the department needed.
  6. A non-resident land owner has requested that the town remove a boat from her property. The boat was left on her property off Tower Road by unknown persons (she reported this to the State Police and/or Sheriffʼs Department). The selectmen will contact her representative to say that this is a private issue, not a town matter.
  7. The selectmen and Ernestine Emery, sexton, signed three deeds for lots sold at the Vienna Municipal Cemetery. Annie Tibbetts acted as notary.

Adjourned

Minutes - November 12, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and distributed mail.
  2. Read and accepted minutes from previous meeting as amended.
  3. Due to the upcoming Holidays the following changes will take place: The selectmen will not meet the week of Tuesday, December 24th or the week of Tuesday, December 31st.
  4. The Selectmen received a request to post information on a currently circulating Citizenʼs Petition (State) on the town website. The Selectmen agreed that this is not the intended use of the website. The individual will be told that he may place a notice in the town newsletter at the going rate.

Adjourned

Minutes - November 5, 2013

Present: Chris Smith, Dodi Thompson, Jeff Rackliff, Marti Gross

  1. Reviewed and signed Warrant 21.
  2. Reviewed and distributed mail.
  3. Read and accepted minutes from previous meeting as amended.
  4. Discussion with Dan Goucher, Road Commissioner: Bean Road will be patched and a culvert is to be replaced on the Egypt pond road. Culvert on the Davis Road will be repaired. Cold patch will be finished on the Bean road, Tower Road. Other town roads have already been finished. A portion of the Tower Road has been paved by Manzer Paving. Road Commissioner will be doing some shimming around culverts on the Davis Road.
  5. The Town will be contacting licensed trappers to remove beavers from the following areas: Egypt Pond, Town Park on Flying Pond and Parker Pond.
  6. Signed the Maine Municipal Workers Comp paper work for 2014.
  7. Completed Maine Revenue Services Sales Analysis Report.
  8. The town has received $75.00 from ATC Realty, Inc. for the Permit application for the proposed tower on the Bessey Road. The town also received a $1,000.00 check from Global Tower to be used for any expenses that may come from processing this application. The remainder of money will be returned to the Global Tower Company. A Public Hearing on this Permit application will be held at the Community room on the 20th of November. The meeting will be at 7:00 PM.

Adjourned

Minutes - October 22, 2013

Present: Chris Smith, Jeff Rackliff, Melinda Turner and Scott LaLiberte.

  1. Opened and distributed mail.
  2. Read and accepted minutes from previous meeting as amended.
  3. Signed contract with Melinda Turner and Scott LaLiberte dba Riverside Disposal Service for curbside waste pick up (November 2013–November 2014).

Adjourned

Minutes - October 15, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Marti Gross, Seth Landry, Lenny Meader, Colleen Meader, Dan Goucher and Brian Church. 

  1. Reviewed and signed Warrant #20.
  2. Opened and distributed Mail.
  3. Read and accepted minutes from previous meeting.
  4. Fire Chief Brian Church reported that the Fire Department has received the new forestry skid. Chimney cleaning has been completed for the year - 24 chimneys were cleaned.
  5. Lenny Meader, snowplow contractor raised concerns about town road being ready for the upcoming winter plowing, i.e. tree limbs and brush over hanging into the road way. The selectmen and road commissioner agreed that we still have some areas that are in need of brush cutting and this will be completed before the winter plowing begins.
  6. Dan Goucher, road commissioner reported that Davis Road has been graded and pot holes have been filled, Varney Road has been graded, Stream Road regraded and ditched.The Road Commissioner is also to have a culvert on the Bessey road replaced and complete the trimming of trees. Patching will be finished within the next couple of weeks.
  7. The Town has received permission from Game Warden Gary Allen to remove the beaver dam in order to replace the damaged culverts on the Egypt pond road. This is to be done with in the next few weeks.

Adjourned

Minutes - October 8, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Reviewed and distributed mail.
  2. Read and accepted minutes from previous meeting as amended.
  3. The town will extend the contract with Riverside Disposal for one year with a 3% increase. This will continue our road side pick up and disposal. The (optional) one year contract will be signed at the November 22nd
  4. Maine Fire Equipment Co. Inc. serviced the fire extinguisher at the Community Building, Fire Department and Town House earlier in the week.
  5. Signed the certificated of Appointment for the Town Health officer: This is to be retroactive - Dan Onion was appointed for a three year term in March.
  6. Received and discussed the current county valuation of the Town of Vienna – it is valued at $67,400,000.00.

Adjourned.

Minutes - October 1, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Marti Gross, John Archard.

  1. Reviewed and signed Warrant #19.
  2. Read and accepted minutes from the previous meeting.
  3. Reviewed and distributed mail
  4. Entered into an Executive session with Code Enforcement Officer John Archard to discuss a legal issue regarding code violations on two properties in town. Executive session ended with an agreement on one property and further action to be taken on a second property.
  5. Discussed concerns on the Davis Road: Gash in one culvert caused by the grader and large pot holes at the beginning of the dirt section. Chris will discuss this with the road commissioner so he can repair the culvert and fix the pot holes.
  6. Received from Lenny Meader (D.B.A Meader Construction) his certificate of General Liability Insurance for Winter Road Plowing.
  7. Received notification from Kennebec Land Trust that a foot bridge was built on the Peter Miller woodland property.
  8. Received and discussed the 2013-2014 contract from Waste Management Disposal.

Adjourned

Minutes - September 24, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Voted unanimously to accept State of Maine General Assistance Ordinance Appendices A & B-E for 2013-2014.
  2. Reviewed and distributed mail
  3. Read and accepted Minutes from previous meeting.
  4. Dodi reported that the 2013 Tree Growth report has been completed.

Adjourned

Minutes - September 17, 2013

There are no minutes available for the September 17th meeting.

Present: Dodi Thompson, Chris Smith, Marti Gross

Warrant #18 reviewed and signed.

Minutes - September 10, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church, Colleen Meader, Lenny Meader, James F. Meader, Stuart Rogers, Dan Goucher, Troy Bean.

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Opened three (3) Sand Bids: Meader’s Construction - $3.99 per yard; Castonguay Sand and Gravel - $4.50 per yard; James F. Meader - $4.50 per yard. The job was awarded to Meader’s Construction - 2000 yards at $3.99 per yard.
  4. Winter salt will be $63.01 per ton - a savings of $2.00 per ton from last year. The town will need approximately 250 tons.
  5. Received two (2) Paving Bids: Pike Industries - $118,300.00; Manzer Paving - $75,000.00 The job was awarded to Manzer Paving.
  6. Snow Shoveling Town House and Community Center - extended contract with Troy Bean at the same price as last year - $1,200.00 for the season (45% Town House; 55% Fire Station/Community Building)
  7. Chief Church discussed with the Selectmen the replacement of a forestry pump on the forestry truck. Money to be taken from the Fire Department operating expense account and the FD Capital Expense Account.

Adjourned.

Minutes - September 3, 2013

Present: Chris Smith, Jeff Rackliff, Marti Gross, Dan Goucher.

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Reviewed and signed Warrant #17.
  4. Roadside mowing was awarded to Danny Oliver for $1500.00.
  5. Road Commissioner’s report: Pike Industries has not gotten back to the town about paving. Rain has washed out part of the Bean Farm Road, Bessie Road, and Allen Road. Repairs have been done on all three roads. Varney Road has also been repaired.

Adjourned.

Minutes - August 27, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Brian Church.

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Dodi has received the tree growth roster from the State. The Tree Growth Report is due back on September 27th.
  4.  Discussion with Chief Church about having the fire Department flush out clogged culverts. Chief Church agreed this would be a good idea and will have the firefighters flush culverts on Thursday nights after they coordinate with the Road Commissioner.


Adjourned.

Minutes - August 20, 2013

Present; Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Lenny Meader, Colleen Meader, Brian Church, Annie Tibbetts.

  1. Read and accepted minutes.
  2. Reviewed and signed Warrant #16.
  3. Received comments on the nice grading job on the town maintained roads this year.
  4. Brian Church, Fire Chief, wants to einsulate ceiling in the community room and reseal the parking lot. The work will be done by the firefighters and paid for out of the Community Building Capital Expense Account.
  5. Signed the Snow plowing contract extension with Lenny Meader dba Meader’s Construction.
  6. Will have Road Commissioner look at Varney road to determine what work is needed.
  7. Heavy rains over the weekend of August 10th caused damage to several of the town roads. Road Commissioner has been working on the Mountain Road, Jessie Ladd Road, Klir Beck Road, and Tower Road.
  8. Thirty Mile Watershed Group did work on the Klir Beck Road with help from the YCC.

Adjourned.

Minutes - August 13, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Road Commissioner has been making road repairs after the recent hard rainstorm.
  4. Signed appointment papers for the Town House Committee - members appointed for three year terms.
  5. Donald Tibbetts appointed for another year as Animal Control Officer.
  6. Austin Harrell has been appointed as the new Planning Board member.


Adjourned.

Minutes - August 6, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, Millie Whittier

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Sand bids will be opened September 10th at 7:00 PM.
  4. Meader Construction will get several bids on salt and submit to selectmen.
  5. Road Commissioner Dan Goucher will do the hauling of sand with use of local contractors.
  6. Chris will follow up on August 8th with Road Commissioner to determine if all interested bidders have been contacted.
  7. YCC Group did a project on Klir Beck Road - putting rock damns to prevent sand washing into the ponds. Rocks will be provided by the town.
  8. Discussed a three foot culvert to be replaced on the Egypt Pond Road later this year.
  9. Selectmen will send out requests for roadside mowing bids to be opened September 3rd.
  10. Road Commissioner has been patching roads. A culvert on the Bean Road has been repaired. He has also made contact with paving companies for bids on the paving project on Tower Road.
  11. Signed contract with Jim’s Painting Service to paint a portion of the Town House.

Adjourned.

Minutes - July 23, 2013

Present: Dodi Thompson, Chris Smith, Jeff Rackliff, John Archard, Dan Goucher

  1. Read and accepted minutes.
  2. Open and distributed mail.
  3. Met with CEO concerning resolution on the Kimball Pond Road property stop work order. Property owner has paid the fines and will fix the problems.
  4. CEO has received confirmation that the Stream Road resident has received paperwork.
  5. Discussed the paving project on the Tower Road. Discussed culverts on the Jessie Ladd and Bessie Road. A plan has been put in place to replace the culverts.
  6. Winter sand will be put out to bid.
  7. Extended the winter plowing contract for two years with Meader Construction with a 3% increase for each year.
  8. Made a list of surplus items (old computers) to be put out for bid – the details will be listed in the August/September newsletter.


Adjourned.

Minutes - July 16, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, John Archard, Burt Whittier, Josh Markham, Leeann Neal, Marti Gross

Read and accepted minutes from the previous meeting

  • Reviewed and signed Warrant #14.
  • Opened and distributed mail.
  • John Archard, CEO discussed a Stop Work Order due to violations on a project on the Kimball Pond Road. The property owners have been notified and John is working with them to get the project back on track.
  • John, as Code Enforcement Officer will check on the Stream road property - three or more unregistered automobiles classifies the property as a junk yard which is a violation.
  • Burt Whittier came in to look at tax maps. Discussed the apparent improvement of the Rugged Mountain Road and the Carr Hill Road. It was unclear who made the improvements.
  • Discussed the ongoing bear issue in town. The Game Warden set a live trap at the former dump site after sightings of an injured bear in the area.
  • Signed and returned the Maine Department of Transportation Road Assistance form. Vienna is scheduled to receive $ 26,000 plus from July 2013 – June 2014.
  • Discussed the water testing at the local swimming area/boat launch on Rt. 41. Dan Onion, Health Officer, has done one test – he will follow up with two more.

Adjourned 8:04

Selectmen’s Note: The first test showed a high number for EColi. The next two showed very low numbers ( 1 and 5 ) – virtually negative. Going forward, it will be our policy to test the water at the beginning of every summer.

Minutes - July 9, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Tim Davis, Stuart Rogers

  • Opened and distributed mail
  • Read and accepted minutes from previous meeting
  • Discussed a complaint about a house on the Stream Road: Renters moved out and left trash, unregistered cars and junk. Will contact John Archard, the Code Enforcement Officer to evaluate the situation.
  • Discussed the spring time wash out on Stream Road and what could be done to help solve this problem in the future. It was determined that the culverts are the correct size. Discussed the need to clean out the culverts earlier in the year to help prevent future washouts.
  • Discussed the dumpster on the Klir Beck road - confirmed it is where it is supposed to be. It is located half way down the Shores Road.
  • Stuart Rogers came in to discuss his taxes.
  • Ron Greenwood will be able to make a copy of the Town House Key for the Fire Department.

 

Adjourned.

Minutes - July 2, 2013

Present: Dodi Thompson, Jeffry Rackliff, Marti Gross
  • Opened and distributed mail.
  • Read and accepted minutes from previous meeting.
  • Reviewed and signed Warrant #13.
  • Discussed cell phone tower issue – no application has been submitted to the town at this point.
  • Discussed tax commitment and the breakdown of “other income”.
  • Discussed State Revenue Sharing: Vienna will receive $22,218.00 (instead of $47,035.00, as anticipated) for the fiscal year July 2013-June 2014.
  • Reviewed a proposal from Jim’s Painting Service. Jim will scrape, prime and paint a portion of the Town House. This proposal has been accepted by the Town House Committee and selectmen.
Adjourned 7:30 p.m.

Minutes - June 25, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff

  • Read and accepted minutes from previous meeting
  • Dick Scott from Kyes Insurance delivered the new Town Insurance Polices for July 2013 through June 2014:

There is a premium increase of 3½% over last year; as well as a value increase of 2½% on coverage of town buildings and contents.

  • Discussed the MMA budget work shop that Dodi attended. She will receive budget templates to look over for use in 2014.
  • Discussed the beaver issue at Parker Pond. Dan needed to get a 40 foot log to clean the culvert.

Adjourned at 7:31 p.m

Minutes - June 18, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Racklif, Marti Gross, Annie Tibbetts.

  • Opened and distributed mail.
  • Read and accepted minutes from previous meeting.
  • Reviewed and signed Warrant #12.
  • Discussed the cemetery mowing and reviewed Luke Olson’s suggestions for upkeep on the town’s properties for next season – more thorough spring cleanup and an increase in the mowing schedule during the beginning of the season.
  • The Vienna Post Office will be changing its hours and services as of June 24th. New hours for the service desk will be 8am-10am and 2 pm-4 pm. The lobby will be open 24 hours around the clock for access to mail boxes and slot.
  • Followed up on the Parker pond beaver issue.
  • Discussed the town’s policy of all contractors doing work for the town needing to provide proof of insurance before work begins.
  • The town’s assessment is still within the 100% range according to Maine Revenue Services.
  • Dodi will be attending a budget work shop given by Maine Municipal Association the 20th of June.
Adjourned at 8:00 p.m.

Minutes - June 4, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Racklif, Annie Tibbetts, Donald Tibbetts, Dan Goucher, Kevin Hill, Barry Emery, Brian Church, Marti Gross.

  • Opened and distributed mail.
  • Read and accepted minutes from previous meeting.
  • Reviewed and signed Warrant #11.
  • Discussed the ongoing beaver issue at the Parker pond culvert. There is a possibility the 30 Mile Watershed organization will help work on this. Mr. Hill discussed a possible solution using PVC Pipe and wire.
  • Dan Goucher, Road Commissioner, gave a report on roads:

Kimball Pond Road has been graded; Jesse Ladd Road has been graded and rolled; Tower Road has been shimmed; Davis Road hill has been repaired after a wash out; Mountain Road to still to be graded.

  • Brian Church, fire chief, requested a key for the town office for the fire department. The fire department would need to make entree in case of an emergency. The selectmen will have one made and given to the chief.
Adjourned at 8:45 pm.

Minutes - May 28, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Racklif, Marti Gross, Annie Tibbetts, Donald Tibbetts.
  • Selectmen signed the 2013 Tax Commitment.
  • Taxes will be due in two payments - June 15th and September 15th.
  • The mil rate was set at .01575 ( an increase of 50 cents per $1000 from 2012).
  • County tax is up 5%, 2013/2014 school year tax is up by $73,000, and it is unclear at this time how much Revenue Sharing will be cut.
  • Open and distributed mail.
  • Read and accepted minutes from previous meeting.
  • A quit claim deed was signed for a property owner who paid all the past due taxes on the property after it went into foreclosure. The Town released any ownership.

Minutes - May 21, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Marti Gross
  • Discussed tax abatement due to a new survey done on the property.
  • Opened and distributed mail.
  • Reviewed and signed warrant #10.
  • Discussed school budget: The Town of Vienna is scheduled for an increase of $73,000 over the 2012 - 2013 budget.
  • Discussed the Trask Road washing out near the stream.
  • Reviewed minutes of the Town House Committee Meeting.
Adjourned at 8:20p.m.

Minutes - May 14, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff

  • Opened and distributed mail.
  • Read and approved minutes from previous meeting.
  • Discussed and settled abatement.

Adjourned at 8:14 p.m

Minutes - May 7, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Marti Gross, Brian Church, David and
Diane Briggs, Dan Goucher, Annie Tibbetts.

  • Opened and distributed mail.
  • The Briggs inquired about their abatement, as they were going out of town and wanted to settle their taxes. They were assured it would be taken care of within the week.
  • Warrant #9 was reviewed and signed.
  • Brian Church, Fire Chief gave a report on the Fire Department. They will be having three Fire Fighter 1-2 graduates soon.
  • The proposed RSU#9 budget for Vienna (2013-2014) is $554,620. That is an increase of 73,496 from the last budget.
  • Dan Goucher advised the selectmen that he has pulled the posted road signs on all town roads except for Besse, Stream and Anderson Roads. The Kimball Pond Road has been grated and potholes have been filled.
  • Opened and distributed mail.
  • Discussion with Tax Collector on whether we are obligated to send two tax bills if a property has more than one owner with different addresses. Unless specifically requested, the tax bill will go to the first name on the property.
  • Signed Insurance Bonding paperwork on Annie.
  • 2013 tax bill will be going out by the end of May. The first half will be due on or before the 15th of June, as voted on at March town meeting.
  • Tuesday, June 11th has been set for a work session for selectmen to organize the town office. No other business will be done at that meeting, which will begin at 6:00 PM

Meeting adjourned at 8:42 PM.

Minutes - April 23, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Josh Markham

  • Opened and distributed mail.
  • Road report: Nothing new at this time. Still dealing with the “beaver situation”. We may need to have them trapped and relocated, which can be a costly proposition. Chris has spoken with the Maine State biologist and was given contact information in regards to having them trapped.
  • Discussed the mailing of 30 notices for liens of 2012 taxes. Discussed the need for sending a pre letter to those who owed small amounts – under $20 or so.
  • Read and approved minutes from previous meeting.
  • Updated tax maps are available at viennamaine.org as well as yorkhillsurveying.com. This allows residents and professionals to access town maps 24/7.
  • Josh Markham inquired about the gate across near Carhill and Berry Hill Road. After looking at the maps of Vienna, Markham was referred to the town of Mt. Vernon, as to whether the road is discontinued or still open (since it originates in Mt. Vernon and that town would have control over closing the road.
  • A drilling rig was on the (posted) Besse Road on April 23. The cell phone tower company ordered test holes to be drilled on the property of the proposed cell tower which may be going in from the Besse Road. The drilling company contacted Dan Goucher, Road Commissioner. (The town is able to give permission for overweight vehicles to operate on posted roads).

Meeting adjourned at 9:40 PM.

Minutes - April 16, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Marti Gross

  • Reviewed and signed Warrant #8.
  • Opened and distributed mail.
  • Road report: Dan Goucher has bulldozed the upper end of the Davis Road and Klir Beck. He also flushed the culvert near Parker Pond, which continues to have problems caused by beavers. The damaged pavement was repaired on Klir Beck Road.
  • The selectmen put in writing the rate of pay offered to contractors who work on town roads. “The Town of Vienna agrees to pay road contractors the following: The labor reimbursement and drive rate (as set by the Department of Transportation in any given year) plus up to an additional 25%.
  • Read and approved minutes from the previous meeting.
  • Chris will order flags for the graves of veterans in town cemeteries.

Adjourned at 7:40.

Minutes - April 9, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Brian Church, David and Diane Briggs.

  • Opened and distributed mail. Read and approved minutes from previous meeting
  • Discussed the abatement on the Briggs property, resulting from combining two contiguous lots and reassessing per John Sexton. There was also a discussion on the damage done to Klir Beck road during a logging operation over the winter.
  • Tax maps have been updated by Creston Gaither dba York Hill Surveying. He has submitted a list of changes per tax transfers from April 1, 2012 to April 1, 2013. Property cards will be updated by Dodi and John Sexton, who is also working on changes due to permits for new construction.
  • Other discussions: Roads, 30 Mile Watershed, rate of fees charged by the town.

Meeting adjourned at 8:15.

Minutes - April 2, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Brian Church, Marti Gross, Donald
Tibbetts, Colleen Meader.

  • Opened and distributed mail. Read and approved minutes from previous meeting.
  • Reviewed and signed Warrant #7.
  • Brian discussed repairs made to the Fire Truck.
  • Chris gave a report on the roads. Road Commissioner Dan Goucher is currently out of town, and Jr. Meader is covering for him in his absence.
  • Tax Anticipation Note will be for $100,000 at 3.99% interest to be paid in full on or before December 31, 2013. The money will be in the town account by Thursday, April 4th.
  • Signed the engagement letter from Stephen Hopkins, town auditor.
  • Reorganized old septic system records while looking for a plan requested by Fred Webber.

Adjourned meeting at 9:11 PM.

Minutes - March 26, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff, Marti Gross, Annie Tibbetts

  • Opened and distributed mail. Read and approved minutes from previous meeting.
  • Chris Smith reported on recent road damage due to storms. Wash outs on Besse Road, Stream Road and Mountain Road made them impassable. There was also damage to Mason Road. 50%  of the road maintenance budget was used repairing all the damage.
  • All contractors doing work for the Town of Vienna must file a copy of either liability insurance or Workers Comp.
  • Voted to apply to TD Bank for a Tax Anticipation Note. We would like to have the TAN in place by early April.
  • Signed two quit claim deeds to clear up old liens. Annie Tibbetts notarized. Selectmen signed paperwork for new tax collector.

Minutes - March 19, 2013

Present: Dodi Thompson, Chris Smith, Jeffrey Rackliff
• Read and approved minutes from previous meeting. Opened and distributed mail.
• Warrant #6 was reviewed and signed.
• Received a letter from Robert Weingarten in regards to the proposed wind power ordinance.

Adjourned meeting due to power outage.

Minutes - March 12, 2013

• Reviewed and distributed mail.
• Welcomed Jeff Rackliff as newly elected Third Selectmen.
• Elected Dodi Thompson as Chairman of the Board of Selectmen.
• Discussed creating a grant writing committee. Michael Montgomery has offered to chair.
• General discussion and briefing with Jeff on duties of the Selectmen.

Minutes - March 5, 2013

Present: Dodi Thompson, Chris Smith, Laura Church, Marti Gross, Linwood Meader

  1. Reviewed and signed Warrant #5.
  2. Reviewed and distributed mail.
  3. Linwood reported that the roads would be posted on Wednesday, March 6.
  4. Signed paperwork from the State Department of Transportation pertaining to road work to be done on Townhouse Road (Rt. 41) from the New Sharon town line to Tower Rd.
  5. Bid farewell to outgoing 3rd Selectmen Laura Church and outgoing Road Commissioner Linwood (Junior) Meader.

Minutes - February 26, 2013

Present: Dodi Thompson, Chris Smith, Laura Church

  1. The Town Report is due to be delivered from the printer on Thursday (weather permitting) and will hopefully be mailed out on Friday.
  2. Reviewed and distributed mail.

Minutes - February 19, 2013

Present: Dodi Thompson, Chris Smith, Laura Church, Linwood Meader, Marti Gross, Roger Reville

  1. Reviewed and signed Warrant #4.
  2. Jim Anderberg has resigned as Vienna’s representative to the 30-Mile River Watershed Association. Irene Goff has agreed be the new representative.
  3. Marianne Archard will be the new editor of the town newsletter beginning with the April/May issue.
  4. Reviewed and distributed mail.
  5. The selectmen voted to accept Creston Gaither’s proposal to update and maintain the tax maps for 2013.
  6. Roger discussed painting the bathroom at the Community Room and reported a possible leak in the bathroom ceiling. He will investigate.

Minutes - February 12, 2013

Present: Dodi Thompson, Chris Smith, Laura Church, Lenny Meader, Colleen Meader

  1. Reviewed and distributed mail.
  2. Dodi reported that the Town Report has gone to the printer, with a return date of
    February 28th.
  3. Lenny Meader dba Meader’s Construction requested a two-year extension of the winter plowing contract based on an option in the contract for an extension at an increase of 3% per year. Approval was unanimous. The contract extension will be signed at a later date.

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