Selectmen minutes

Selectmen's Meeting - July 10, 2018

Meeting Date
2018-07-10
Board
Present
Dodi Thompson, Chris Smith, Jeffrey Rackliff
  1.  Opened and dispersed mail.
  2.  Read and accepted minutes from previous meeting,
  3.  The selectmen reviewed the Bank Reconciliation report.
  4.  Dodi talked with Global Document Destruction. They are a commercial shredding service. Selectmen are going through paperwork, files, etc. to see what can be disposed of according to the “Rules for Disposition of Local Government Records”. All the old files were brought out of the former furnace/storage room. We will start with those. When everything on file/in boxes, etc. has been gone through, we will make an appointment with Global to do onsite shredding. Hopefully in late August or early September.
  5.  Dodi is meeting with John Sexton, our Assessing Agent, at the town House tomorrow to review several property assessments.
  6.  Wi-Fi has now been installed at the Town House.
  7.  Adjourned.

Selectmen's Meeting - Juy 3, 2018

Meeting Date
2018-07-03
Board
Present
No meeting was held

No meeting was held due to the holiday. Warrant #13 ($81, 502.49) was reviewed and signed individually and checks were mailed

Selectmen's Meeting - June 26, 2018

Meeting Date
2018-06-26
Board
Present
Dodi Thompson, Chris Smith, Jeffrey Rackliff
  1.  Selectmen read and dispersed mail.
  2.  Selectmen reviewed previous meetings notes.
  3.  Dodi will be meeting with Pam Coleman from the F.E.M.A. agency again. This is to review the application for reimbursement funds to help pay for the cost of road repairs from the storm in October of 2017. This meeting should complete the process.
  4.  The selectmen worked on the sales ratio analysis report. The state reviews this report to make sure we are in compliance with evaluation of properties in town and continue with our 100% declaration.
  5.  The Selectmen worked on Property cards and abatements.
  6.  The new 2018 Mount Vernon and Vienna business directory has been printed and released. This contains the name and contact information to businesses in the two towns. They will be available at the Post Office, Town House and Town Clerk’s office. It will also be on the town website viennamaine.org here
  7.  Selectmen discussed the fact that an E-911 Addressing Officer is still needed. Please contact a select person if interested.

Selectmen's Meeting - June 19, 2018

Meeting Date
2018-06-19
Board
Present
Dodi Thompson, Jeffrey Rackliff, Marti Gross, Brian Church, Ron Lockwood
  1. Read and accepted minutes from previous meeting
  2. The selectmen dispersed mail
  3. Reviewed and signed Warrant # 12 ($34,260.95)
  4. The selectmen reviewed property cards.
  5. The selectmen voted to continue the Town’s insurance coverage with Kyes Insurance for July 2018-July 2019. They came in with a quote that was $1000 less than last year.
  6. Talked with Fire Chief Church about repairs needed at the community room, including screens and shutters. The selectmen agreed that the repairs were necessary. Costs will be taken from the Community Building Capital Improvement Account.
  7. Mike and Katie church donated a washer and dryer to the fire department and installation is complete.  Now the Fire Fighters can wash gear and not bring hazardous materials home from calls.
  8. Adjourned

Selectmen's Meeting - June 12, 2018

Meeting Date
2018-06-12
Board
Present
Dodi Thompson, Jeff Rackliff, Chris Smith, Annie Tibbetts, Lidie Robbins
  1.  Reviewed and dispersed the mail.
  2.  The selectmen read and accepted the minutes from the previous meeting.
  3.  The selectmen worked on the FEMA reimbursement questioner.
  4.  Discussed the grant process for the Tower Road culvert project near Parker Pond project.
  5.  Meeting Adjourned

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