Selectmen minutes

Selectmen's Meeting

Meeting Date
2016-09-20
Board
Present
Chris Smith, Jeff Rackliff, Marti Gross.
  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from the previous meeting.
  3. Reviewed and signed Warrant 18 ($17,001.39).

Selectmen's Meeting

Meeting Date
2016-09-13
Board
Present
Dodi Thompson, Chris Smith, Jeff Rackliff.
  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from the previous meeting.
  3. Signed an abatement and a Supplemental tax bill. This is to correct a situation where land was sold to a family member, and some of the buildings were not put on the new lot.
  4. The Mineral Spring Road sign has been stolen and a new sign has been ordered. The property owners have requested a “private way” sign as well; they will reimburse the town for the private way sign.

Selectmen's Minutes

Meeting Date
2016-09-06
Board
Present
Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross, John Archard, Brian Church, Paul LaBlond
  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from the previous meeting
  3. Warrant #17 ($162,684.29)
  4. The damaged tarp on the sand/salt pile was covered under warranty and the new one will be arriving in the next few weeks. At this point we will wait until next spring to “install” the new tarp,
  5. Discussed the annual chimney cleaning with the Fire Chief. It has been determined that the Town is not covered by insurance for this work. MMA and Kyes Insurance,MEMIC, etc. have all told us that this kind of coverage is not available. Though the chimney cleaning is seen as a valuable prevention service, it is a liability to the town (and the Fire Chief).
  6. Discussed the rebuild of pump on Fire Truck Engine 82; the estimate is $14,711.00. This quote came in from Reliance Equipment. The truck needs to pump 1250 gallons per minute and a leak in the seal box is causing the oil to froth up and could cause potential damage to the gear housing. The plan is to replace the seals and reuse the gears. The selectmen and Chief have decided the money will come from the Fire Department capital reserve account ($6118.01) and the fire department operating account
  7. The Bank reconciliation report was reviewed and signed by the selectmen.
  8. Maine Municipal Association Workers Compensation sent a $76.00 refund to the town. This is for not having any workers comp claims for the year.
  9. Selectmen voted unanimously to adopt the General Assistance Ordinance Appendices A-E for 2016-2017.

Selectmen's Meeting

Meeting Date
2016-08-23
Board
Present
Dodi Thompson, Chris Smith, Jeff Rackliff, Ron Goff.
  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from the previous meeting
  3. It was reported that the Egypt Pond Road sign has been stolen. Dodi will order a new one from White Sign. The cost will come out of Administration
  4. Discussed an issue with the culvert on the Trask Road. The bottom of the culvert has rusted out and will need to be replaced at some point. Road Commissioner Goucher is monitoring the situation.
  5. Signed Certificates for the planning board members.
  6. Signed Certificate of Appointment for the Town House Committee members.
  7. Signed Certificate of Appointment for the Town Health Officer
  8. Selectmen worked on a Policy draft for Salary Draw for yearly salaried employees, i.e., Selectmen, Treasurer, Town Clerk, Tax Collector, Animal Control Officer, Web Master, Newsletter Editor, Fire Chief, Deputy Chief, and Assistant Chief.
  9. At the next meeting the selectmen will review and vote on adopting the 2016-2017 General Assistance appendices.

Selectmen's Meeting

Meeting Date
2016-08-16
Board
Present
Dodi Thompson, Chris Smith, Jeff Rackliff, Marti Gross.
  1. Reviewed and dispersed mail.
  2. Read and accepted minutes from the previous meeting
  3. Received a check from Maine Municipal Association for the fire department Safety Grant. ($2,000 plus)
  4. Selectmen received a letter from the state department of bureau of motor vehicles stating that the recent audit of the Vienna Town Clerk was acceptable by the Bureau of Motor Vehicles standards
  5. Reviewed and signed Warrant #16 ($109,549.25)
  6. 2016 Salt prices are being held at the same price as 2016.  
  7. Report from Dan Goucher, Road Commissioner: Portion of Bean Road has been paved, ditched and 3 new culverts have been installed. All driveways have been shimmed back to the road.
  8. Made the annual Fire Truck payment of $14,141.00 to the United States Department of Agriculture. The Town has 6 payments left; the fire truck will be paid off in 2022.
  9. Selectmen worked on the Auditors request list.
  10. Selectmen discussed writing a policy stating if a selectmen or other employee fails to finish his/her term then the employee will be required to repay any salary they may have received beyond the amount of time worked for that year.

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